Be sure to include the correct details in the certificate.


Be sure to include the correct details in the certificate.

According to the Office of the Educational Ombudsman.

07/12/2020

Ombudsman’s explanation regarding the replacement of the education certificate in case of error or loss

How to replace or renew a certificate of education

Certificate of secondary education is the main document of a school graduate. It confirms that the graduate has received basic or complete general secondary education and is needed, in particular, for admission to vocational, higher or higher education institutions.

The Office of the Education Ombudsman has prepared explanations for students and parents in which cases a duplicate of the education certificate is issued, and if there are corrections in the document, what to do and where to go to replace the certificate.

It is natural that graduates start to worry if they find in their education document any mistake, even insignificant. After all, for entrants who enter domestic educational institutions, it somewhat complicates the procedure of registration of a personal electronic cabinet when submitting documents. And entrants who apply abroad are unsure whether they will be accepted for study if there are discrepancies or printouts in the information in the secondary education certificate.

If there is even a minor error in the graduate’s document, this error must be corrected.

No less unpleasant is the situation when the holder of an education certificate loses it, loses it due to theft, fire or under any other circumstances – and the document must be restored.

When a corrected document on education is issued, and when its duplicate

First of all, you need to know that when a document on education is ordered for printing, it can have one of three statuses: primary document, duplicate, corrected document.

A primary document is a document that is produced and issued for the first time.

A duplicate is a document that is re-produced due to its loss or damage and the destruction of all or most of the details that do not allow to establish the owner of the document. If the original document contained an error in the surname, name, patronymic, the duplicate takes into account changes (paragraph 1.4 of section 1 and paragraph 5.1 of section 5 “Procedure for ordering documents on basic secondary education and complete general secondary education, issuance and registration of their cards “).

Corrected document – a document that is produced repeatedly due to errors in the original document (paragraph 1.4 of section 1 of the Procedure).

In short: theft, loss, damage – a duplicate certificate is issued. Error in the document – a corrected document of the certificate is issued.

Where to apply and what to do to correct the error in the education certificate

To correct an error in the certificate of education, the graduate has:

make a copy of the first page of the passport; come to your school with all the necessary documents (this is the original certificate of education and a copy of the passport); write an application addressed to the head of the educational institution and attach to it all the necessary documents (paragraph 3.17 of section 3 of the Procedure); when the educational institution informs that the certificate is ready, to receive the corrected document directly at school, having signed in the book of issue.

What to do in case of loss or damage to the education certificate

As we wrote above, in this case a duplicate document is printed. The duplicate is made according to the form (sample) valid on the date of issuance of the duplicate.

The certificate holder needs:

submit advertisements in the print media at the place of residence. The announcement shall indicate the name of the document, its number, the date of issue, in whose name it was issued, by which educational institution and the fact that the document is declared invalid; pay for duplicate services to have proof of payment. Since the damage or loss of the certificate occurred through the fault of its owner, so in this situation it is he who pays for the services; come to the educational institution with the necessary documents (announcement in the media of proof of payment, a photocopy of the certificate of education (if possible).) It is also necessary to have the original passport; write a statement to the head of the educational institution. The statement shall state the reason for loss or damage of the document, surname, name and patronymic, place of residence, telephone (if any), name of the lost or damaged document, name of educational institution and date of its completion, other information if the document holder or educational institution consider them essential for the issuance of a duplicate (paragraphs 5.2 – 5.4 of section 5 of the Procedure); wait until the educational institution announces the production of a duplicate. The certificate holder must obtain a duplicate directly from the educational institution by signing the issuance book.

Educational institutions, administrations and departments of education during the procedure of ordering corrected documents or duplicates operate in accordance with the “Procedure for ordering documents on basic secondary education and 123helpme.me complete general secondary education, issuance and registration of their cards.”

What to do during the introductory campaign if there is an error in the education certificate and you have not yet had time to correct the document

According to the letter of the Ministry of Education and Science No. 1/9-416 dated 04.08.2020 regarding admission with documents on complete general secondary education, which contain errors if the entrant is unable to register a personal e-account due to discrepancies in information about date of birth or surname, name, a parent in the Unified State Electronic Database on Education and a document on complete general secondary education or an EIT certificate, he needs:

write an e-mail to the state enterprise “Inforesurs” at ez@inforesurs.gov.ua; to the letter add: scancopies (photo) of the certificate / certificate of PZSO (with name, series, number, date of issue), certificate (with name, number, foam, year of issue), passport (with name, series, number, date of issue, validity period (for ID-passport)), screenshots with error; if there are discrepancies in the date of birth, in the subject of the letter it is necessary to write: “Error in registration P3.3.1”; if there are discrepancies in the name, in the subject of the letter it is necessary to write: “Error in registration P3.3.2”.

For 9th grade graduates who submit a document on basic general secondary education, it is necessary to add to it a certificate of the educational institution, which confirms that an error was made during the registration of documents. Be sure to include the correct details in the certificate.

If there are discrepancies in the document due to technical errors, which need to be duplicated, the MES allows the State Enterprise “Inforesource” to carry out in the Unified State Electronic Database on Education the actions necessary for entrants to register electronic offices without replacing the document.

But we draw the attention of students and heads of educational institutions: documents on basic and complete general secondary education, which contain errors, must be replaced by documents without errors by November 1, 2020.

After enrollment in higher education institutions, the information on whether the student replaced the certificate with errors with a document without errors will be checked. Also, if the entrant does not replace the document with the correct one, in the future he will not be able to get a diploma of higher education.

According to the Office of the Educational Ombudsman.

10/15/2020

The new document takes into account the development of modern technologies and their use in teaching

New Sanitary Regulations for Schools: What Has Changed?

The Ministry of Health has approved new Sanitary Regulations for general secondary education institutions. The document will come into force on January 1, 2021.

The Office of the Education Ombudsman has prepared clarifications on what should change from January 1, 2021.

The requirements of the Sanitary Regulations for general secondary education institutions must be taken into account during the construction and operation of educational institutions in order to safely equip and equip their territory and premises. The Regulation applies to institutions of all types and forms of ownership (except special ones), as well as to the premises of structural subdivisions of other legal entities that provide general secondary education.

A previous similar document – “State sanitary rules and regulations, maintenance of secondary schools and the organization of the educational process” (GosSanPiN) – was developed in 2001, almost 20 years ago, and largely did not meet modern requirements.

Thus, from January 1, 2021, the State Sanitary and Epidemiological Service ceases to operate, and the new Sanitary Regulations become effective.

General content of sanitary regulations

The new document contains sanitary and hygienic norms on how to equip the school territory, its buildings and educational premises, in particular, sports grounds, sports facilities, computer rooms, sanitary facilities, auxiliary and auxiliary premises, how to maintain swimming pools, etc.

The document also defines how to safely organize the educational process and work with technical means, water supply, drainage and heating, air and heat regime, natural and artificial lighting, food, medical care, how to control noise and vibration.

The new Sanitary Regulations take into account several very important aspects. This includes the interests of children with special educational needs, the development of technical teaching aids and the rules for their use during the educational process, and pays much attention to the school diet of students.

Rules of organization of working space and work with technical means of training

The new document takes into account the development of modern technologies and their use during the educational process. It describes in detail how to equip the computer room and the child’s workplace in it, how long the child can work with technical means.

In the computer room, the student’s workplace is equipped with a personal computer with a monitor with a diagonal of at least 15 inches, a system unit, separated by a keyboard and “mouse”, a table and a chair.

You can also use laptops instead of a computer with a screen of at least 14 inches, a separate keyboard and “mouse”, provided that the practical and theoretical part of the lesson alternate. The brightness of the workplace screen should be at least 200 lux, and the desktop – at least 400 lux. It is not allowed for two or more students to work on one computer at the same time.

  • January 27, 2020
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